Ward Administrator

Pharmacy

The incumbent will be responsible for coordination of all secretarial & Billing duties in the ward as well as
receiving all new patients, visitors and doctors. This individual will also be responsible for stock and all stock control within the unit.

• Grade 12 or equivalent NQF level 4 qualification
• SAP Will be an advantage
• Computer literacy

• Two or more years of experience in a private hospital would be advantageous
• Strong interpersonal skills essential

• Answering the telephone in a friendly and professional manner
• Taking messages for staff, patients and doctors
• Admitting the patient into the ward
• Ensuring the doctor and the patients’ families are informed of any transfers
• Informing the patients’ families of discharges when requested
• Ensuring that a Customer Satisfaction form is completed by the patient
• Ensuring all billing is up to date on SAP by ensuring accurate data capturing
• Ensuring all files are brought down to Billings as requested
• Ensuring stock levels are at the required levels (stationery and ward stock)
• Completion of stock cycle counts
•  Ensuring that the patient’s records are captured according to the standard operation procedure for patient admission in the wards
• Ensuring stock used within the unit is billed and SAP quantity balances with physical values
• To manage the stock count processes and teams for stock takes
• To provide operational support to hospital stock controller when need arises